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How that Password Safe Asset based Licenses are calculated

  • January 28, 2025
  • 6 replies
  • 125 views
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Hi guys,

Just want to clarify,how that asset based license works in password safe  ? For example, For one IP based asset ,If we establish a SSH connection to the OS, a web-based session to the application, and a desktop-based session to the database for the same virtual machine with the same IP address, is the license requirement one or three?

Further according to the below article,total number of assets found in assets page utilizes the licenses .In that case what about the applications through RDS ? 

https://beyondtrustcorp.service-now.com/csm?id=kb_article_view&sysparm_article=KB0019502

 

 

Best answer by droache

Hi ​@AmilaK I clarified this internally. I misspoke earlier when I said the licensing was Asset based, it is technically asset based, however it is based on the Managed Systems not the Assets. I apologize for the confusion. 

So in the scenario where you have multiple databases on a single system, that would require a license for each database instance that is onboarded because each database is a separate managed system. For the scenario where you have a SSH connection to the OS, a web-based session to the application, and a desktop-based session to the database for the same virtual machine with the same IP address, this would consume 2 licenses (one for the SSH managed system, one for the database, and none for the application because this is not a separate managed system). In order to use an application, the system needs to be onboarded first so this would require a license, but you wouldn’t need an additional license for the application itself. 

To get an accurate license count use the Managed Systems grid instead of the Assets grid.

Regards,
Donnie

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BeyondTrust Employee
  • droache
  • BeyondTrust Employee
  • January 28, 2025

Hi AmilaK,

 

Licensing is based per Asset, you would only require one license for the asset itself and no additional licenses for the applications or sessions running on the asset. 

 

Regards,

Donnie

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    AmilaK
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  • AmilaK
  • Rising Star
  • January 29, 2025

​@droache  Thanks for quick response.If we add multiple AD integrated applications (RDS) & mapping manage accounts using directory service (domain accounts to applications).In this scenario license count is one right ?

Further ,Where we can track the license usage,In all assets page or all manage systems ? 

Regards,

Amila

D
BeyondTrust Employee
  • droache
  • BeyondTrust Employee
  • January 29, 2025

​@AmilaK That is correct, in that scenario the license count would be one. The best place to track the license usage is the Assets page. 

Regards,

Donnie

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  • AmilaK
  • Rising Star
  • January 30, 2025

​@droache However if we don’t create assets in asset page & manually create manage systems without creating assets then how the BT licensing servers track it ? 

Further In one database server if we have multiple database instances ,How many licenses we need.

 

D
BeyondTrust Employee
  • droache
  • BeyondTrust Employee
  • January 30, 2025

Hi ​@AmilaK I clarified this internally. I misspoke earlier when I said the licensing was Asset based, it is technically asset based, however it is based on the Managed Systems not the Assets. I apologize for the confusion. 

So in the scenario where you have multiple databases on a single system, that would require a license for each database instance that is onboarded because each database is a separate managed system. For the scenario where you have a SSH connection to the OS, a web-based session to the application, and a desktop-based session to the database for the same virtual machine with the same IP address, this would consume 2 licenses (one for the SSH managed system, one for the database, and none for the application because this is not a separate managed system). In order to use an application, the system needs to be onboarded first so this would require a license, but you wouldn’t need an additional license for the application itself. 

To get an accurate license count use the Managed Systems grid instead of the Assets grid.

Regards,
Donnie

A
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  • AmilaK
  • Rising Star
  • February 5, 2025

​@droache Thank you for the information.

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